View and filter the mailings table

Step by step

  1. On the tab of the mailing list, click the Mailings agent > Mailings tab.

    The table provides an overview of all the mailings created in this mailing list.

    The symbol in front of each mailing in the table indicates the current status of the mailing.

    When you select a mailing in the table, further information on the mailing is displayed in the Details section under the table (for example, you can see which template was used (if any), the format in which the mailing was created and the mailing ID).

    With dispatched mailings, you will also see the key performance indicators of the mailing in the Details section.

    In addition to regular dispatch, mailings can also be sent ‘post-dispatch’ (for example, with the ‘Send the dispatched mailing’ action or via the ‘Send most recently sent mailing in this list to new recipient’ function upon subscription).

    If a mailing was sent as post-dispatch, then you can recognise this in the Mailings agent > Mailings tab in the following places:

    • In the Details section under Dispatch
    • In the Sending information dialog box ( (Display sending information) button) as information

    The key performance indicators in the Details section show, where appropriate, the number of regular dispatches and post-dispatches.

  2. To sort the table by columns, double-click the relevant column header, for example, Name.
  3. You can filter the mailings using the filter input field, as follows:

    1. Click the button, and in the drop-down list, select whether you want to filter the mailings by the Name table column and/or the Subject table column.
    2. In the input field, enter the character string for filtering the name or subject of the mailings.
    3. To apply the filter settings, click .

      To delete the filter settings, click .

  4. In addition, you can filter the mailings using the filter drop-down list.

    If you set filters both in the filter input field and in the filter drop-down list, only mailings that fulfil the criteria of both settings are displayed.

    Select one of the following entries in the drop-down list:

    • All mailings: If you select this entry, the table displays all the mailings in the mailing list. Select this entry to remove your filter settings.
    • Draft: If you select this entry, the table will show only the mailings for which approval has been neither requested nor given, and which have not yet been sent, and those for which dispatch has not yet been scheduled.
    • Approval requested: If you select this entry, the table will show only the mailings for which approval has been requested.
    • Approved: If you select this entry, the table will show only the mailings that have been approved, but whose dispatch has neither occurred nor been scheduled.
    • Scheduled: If you select this entry, the table will show only the mailings whose dispatch has been scheduled. (For mailings to have the Scheduled status, they must first have been approved.)
    • Current dispatch: If you select this entry, the table will show only mailings that are currently being sent.
    • Stopped: If you select this entry, the table will show only the mailings whose dispatch was interrupted and that have not been subsequently resent.
    • Sent: If you select this entry, the table will show only mailings that have been sent.
  • The table now displays only the mailings that correspond to your filter settings. The filter settings serve only to improve the clarity of the table and do not influence whether mailings are sent or which mailings are sent.

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