Configuring email sending

You can define accounts on any number of SMTP servers. Inxmail Professional carries out automatic load balancing between the SMTP servers.

Step by step

  1. Click the (Global settings) tab > Mail server agent > Sending emails tab. Then click the (Add new mail server account) button.

    The fields in the Mail account settings section are enabled for you to set up a new SMTP mail server account.

  2. Set up the SMTP mail server account in the Mail account settings section using the relevant fields.

    Field

    Description

    Name

    Name for the account you are creating

    Note: You can choose any name. If you do not enter a name, Inxmail Professional will use your entries in the SMTP mail server field.

    Type of mail server

    Mandatory field; assignment of the type of SMTP mail server:

    • Standard mail server

    This type of mail server sends mailings from all mailing lists. If you do not define a priority mail server, the standard mail server will also be used to send test and confirmation emails.

    • Priority mail server

    This type of mail server sends test and confirmation emails. If you do not define a priority mail server, the standard mail servers will be used to send test and confirmation emails.

    • List mail server

    This type of mail server sends only mailings from the mailing lists it is assigned to. You can assign one list mail server to every mailing list (Setting up the properties of mailing lists).

    Use the list mail server if, for example, you wish to use a mail server explicitly for sending a mailing list. The list mail server then performs the tasks of the standard mail server and the priority mail server for this mailing list.

    List mail servers are typically used to send security-critical mailings and for encrypted sending.

    • List-specific priority mail server

    This type of mail server sends only test and confirmation emails from the mailing lists it is assigned to. You can assign one list-specific priority mail server to every mailing list (Setting up the properties of mailing lists).

    Use the list-specific priority mail server if, for example, the list mail server assigned to a mailing list delays test emails when a mailing is sent.

    SMTP mail server/port

    Mandatory field; 1st field: DNS address of the SMTP mail server (for example, mail.company.de)

    2nd field: port of the SMTP mail server

    Mail server uses another external IP address from the one specified above (used in email test)

    Host name that the mail server uses when communicating with other mail servers (that is, externally)

    Max. connections

    Maximum number of connections that the mail server can have to other mail servers at the same time

    Recommendation: A maximum of five simultaneous connections ensures a good sending speed.

    Establish a new connection to the mail server after a particular number of emails have been sent

    Here you can enter connection setup details for SMTP mail servers that only accept a limited number of emails

    Authentication

    Here you can specify the user name and password for SMTP mail servers that require SMTP authentication

    Activate TLS if possible

    This setting is for encrypting the connection from the Inxmail Server to the SMTP mail server using the TLS protocol (if possible)

    Limit send rate

    Here you can limit the number of emails that can be sent per hour

  3. Save your entries.

    The account appears in the table.

  4. To activate the connection to the SMTP mail server, select the account in the table and then click the (Activate connection to the mail server) button.

    You can also deactivate the connection to the SMTP mail server. To do this, click the (Deactivate connection to the mail server) button.

    Upon successful activation, the Status table column displays the ‘active’ entry.

  • You have finished setting up a new SMTP account.

Additional information

If no connection to the mail server is activated for an SMTP mail server account, you can select the created account in the table and then:

  • Edit the account settings in the Mail account settings section.
  • Delete the account using the (Delete) button.